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AI agent · Knowledge and Compliance

Smart Contract Management

See how contract management is evolving in organizations with AI agents.

  • Prebuilt agent Ready to use, we do not start from scratch.We start from an agent prepared for this process and configure it with your rules, your systems and your way of working.
  • Best practices Built in from day one.The agent's instructions incorporate the process practices we have applied when automating it in different organizations.
  • Configured by experts Functional and technology consultants.Specialized consultants support the configuration, integration, testing and go-live of the agent in your operation.
  • Agent platform Workforce AI.The agent runs on Workforce AI, GIITIC's own platform that centralizes security, permissions, audit, usage and administration of all your agents.
  • Process experience Processes + technology + enterprise software.Behind every agent are years of experience implementing enterprise software and automating processes in companies across Latin America.
  • GIITIC software ecosystem The tools the agent needs.We integrate with your current systems and, if you are missing one, the GIITIC ecosystem provides the modules the agent needs to query and act.
Let's talk about your processSee how the process changes
The current challenge

How it is done today, and why it is no longer enough

Poorly managed contracts cost money: according to World Commerce & Contracting (2025), the average company loses almost 9% of its annual revenue to inefficiencies, disputes and missed opportunities in its contracts.

  • Copied drafts
  • Review backlog
  • Unapplied criteria
  • Hard-to-see changes
  • Missed dates
  • Hard-to-understand text
Meet your agent

Smart Contract Management agent

Smart Contract Management agent, an artificial intelligence agent

I'm an artificial intelligence agent trained by experts, ready to use and built with best practices. I am here to help you draft, review and validate your contracts: I prepare drafts with your approved templates and clauses, review every version against your policies and precedents, flag risks and changes with their rationale, and extract dates and obligations. Legal decisions, approvals and signatures are up to your team.

Prebuilt, but adaptable to each organization.

How I work

  1. I detectRequestI receive the contract request or the counterparty’s version and understand the type, the third party and the terms.
  2. I understandTemplates and precedentsI look up the template, the approved clauses and the previous contracts with that third party.
  3. I analyzeReview against policiesI compare the text with your negotiation policies, checklists and defined terms.
  4. I decideRisks and deviationsI classify missing clauses, deviations and risks by severity and propose alternative wording.
  5. I executeDraft and changesI prepare the draft or the version with tracked changes and the rationale for each one.
  6. I verifyDates and obligationsI extract dates, obligations and owners, and escalate to legal whatever requires judgment.
Results

Results you can achieve

accuracy in detecting risks with AI
94%When reviewing five nondisclosure agreements, compared with an 85% average for 20 experienced lawyers.Source: LawGeex study (vendor), 2018
versus 92 minutes for the same review
26 sTime the AI took to review the five agreements; the lawyers took 92 minutes on average.Source: LawGeex study (vendor), 2018
of business users don’t understand their contracts
90%They find the contracts difficult or impossible to understand.Source: World Commerce & Contracting, 2025

Reference values based on benchmarks and comparable scenarios. Results depend on the characteristics of each operation and are not guaranteed results.

Greater speed, higher quality, lower costs

  • Greater speed

    Automate tasks and connect your information so your team responds sooner and your processes move forward without waiting.

    • Prepares drafts in minutes from approved templates
    • Reviews the counterparty’s version without waiting its turn
    • Shows the changes between versions with their rationale
    • Brings to legal only what requires their judgment

  • Higher quality

    Standardize the work and control every step so your information is reliable and your results are consistent.

    • Applies the same negotiation policies to every contract
    • Detects missing clauses, deviations and risks
    • Uses only current clauses and templates
    • Keeps an audit trail of every change and who approved it

  • Lower costs

    Reduce rework, errors and manual work so your operation delivers more with the same resources.

    • Reduces legal hours spent on repetitive reviews
    • Avoids losses from expired renewals and obligations
    • Lowers disputes caused by ambiguous or missing clauses
    • Speeds up the sales and purchases waiting on a contract
Before and now

Artificial intelligence in contract management

Before

  1. 9:00 a.m.MilestoneA new supplier sends its draft supply contract
  2. 9:00 a.m.Lost timeThe request waits its turn in legal24 h
  3. 9:00 a.m. · day 2PersonThe lawyer reads the draft and compares it with the template and the policy2 h
  4. 11:00 a.m.PersonDrafts changes and comments1 h
  5. 12:00 p.m.PersonLooks up the previous contract and the required insurance policy30 min
  6. 12:30 p.m.Lost timeSends the version to purchasing and waits for their approval4 h 30 min
  7. 5:00 p.m.PersonAdjusts the version and sends it to the supplier30 min
  8. 5:30 p.m. · day 2MilestoneCounteroffer sent the next day

Now

  1. 9:00 a.m.MilestoneA new supplier sends its draft supply contract
  2. 9:00 a.m.AgentCompares the draft with the template, the approved clauses and the negotiation policy3 min
  3. 9:03 a.m.AgentChecks the required insurance policy and flags two missing clauses and one liability clause outside policy2 min
  4. 9:05 a.m.AgentPrepares the version with tracked changes, alternative wording and rationale3 min
  5. 9:08 a.m.AgentThe liability clause exceeds its margin; escalates it to legal< 1 min
  6. 9:09 a.m.Lost timeThe lawyer finishes their current task1 h
  7. 10:09 a.m.PersonReviews the escalated clause and approves the version30 min
  8. 10:39 a.m.Lost timePurchasing gives their approval1 h
  9. 11:39 a.m.AgentSends the counteroffer to the supplier and records dates and obligations< 1 min
  10. 11:40 a.m.MilestoneCounteroffer sent the same day

Tangible results in your operation

IndicatorBeforeNowFactor
End-to-end cycle time≈ 32.5 h≈ 2.7 h×12
Human work time4 h30 min×8
Waiting time28.5 h2 h×14
Human intervention100%≈ 40%÷2.5
Team capacity1×≈ 2.5××2.5

Illustrative reference scenario. Times depend on each operation and are validated with your data.

How work evolves

Your team moves from operating to deciding

The capacity the agent frees up goes to analysis, decisions, relationships, exceptions, improvement and innovation.

  1. No more low-value manual tasks

    • Drafting each contract by copying a previous one
    • Reading the counterparty’s drafts in full
    • Searching folders and emails for precedents and insurance policies
    • Comparing versions by hand
    • Tracking dates and obligations in spreadsheets

  2. The team adds value to the operation

    • Negotiating the points that really matter
    • Advising the business on the risks of each agreement
    • Improving templates, clauses and negotiation policies
    • Preventing disputes with clearer contracts
    • Supporting compliance with signed contracts

  3. Your team's professional growth

    • Strategic lawyerFocuses on complex negotiations, risks and advising the business.
    • Agent supervisorReviews the quality of the reviews, adjusts margins and criteria, and governs the agent’s knowledge.
    • Template and clause managerMaintains the templates, approved clauses and policies the agent uses.
Enterprise knowledge

Agents are only as good as the knowledge and context they handle

It is one of the great challenges of enterprise artificial intelligence (AI): an agent without clear rules, reliable data and business context makes mistakes or stops. That is why knowledge is prepared, governed and improved as part of the project.

  • Contract templates by type and approved clauses
  • Negotiation policies, margins and fallback positions
  • Checklists and requirements by contract type

The knowledge this agent handles

  • Contracts and precedents with each third party
  • Insurance policies, guarantees and required documents
  • Approvers by type, amount and risk

60%

of AI projects without AI-ready data will be abandoned through 2026, according to Gartner. Gartner, “Lack of AI-Ready Data Puts AI Projects at Risk,” February 2025

Workforce AI helps you prepare, govern and improve it

  • Instructions prebuilt by experts
  • Process best practices
  • Tools to create and capture knowledge
  • Knowledge management
  • Integration with your current sources
  • Enrichment of existing knowledge
  • Ongoing updates
  • Knowledge governance
  • Continuous learning and improvement
Integration

We integrate with your environment

We connect the agent with virtually any application, API, service or data source in your company, whether GIITIC or third-party systems.

Integrations this agent requires

  • Contract repositoryYour contract management or document system, with templates, versions and signed contracts.
  • Word processor and e-signatureWord, Google Docs and your e-signature solution (Docusign or others).
  • ERP, CRM and procurementYour ERP or CRM (SAP, Salesforce or others) or GIITIC: third parties, orders, purchase orders and billing.
Artificial intelligence (AI) chip

Your agent, connected to your operation

Base systems for agents

If you do not have the base system, we provide reduced versions of GIITIC modules with the capabilities the agent needs to work.

  • Contracts for agentsA reduced version of GIITIC Contracts: requests, templates, versions, approvals, obligations and insurance policies.
  • Document Management for agentsA reduced version of GIITIC Document Management: documents, case files, versions and permissions.
  • Applications and ERP
  • APIs and web services
  • Databases and files
  • MCP (Model Context Protocol), when applicable

An agent needs software tools to query information and carry out actions. Without them, it stays a conversation. That is why we cover both paths: connecting to what you already have or giving you what you are missing.

See GIITIC integrations

95%

of organizations struggle to integrate AI into their existing processes. MuleSoft (Salesforce), Connectivity Benchmark Report 2025, study sponsored with Vanson Bourne and Deloitte Digital

Workforce AI · Central governance platform

Today it is one agent, tomorrow dozens

Every area will add agents working at the same time. Workforce AI is the control center of your digital workforce, not an isolated script.

Explore Workforce AI
  • Agent creation and management
  • Security, identities and permissions
  • Policies and human oversight
  • Traceability and audit
  • Observability, quality and results
  • Models, tokens, usage and costs
  • Continuous updates to new AI models and features
Map of the Americas with the United States, Mexico, Guatemala, El Salvador, Costa Rica, Panama, Dominican Republic, Colombia, Venezuela, Ecuador, Peru, Bolivia, Chile and Argentina connected from Colombia
Our track record

Global experience at your service

Years of experience
15+
Companies in Latin America
850+
Countries
10+
Integrations
100+
ERP and ERP+ modules
40
AI agents
20+
Learn more about usWhy is GIITIC the ideal partner?

Companies that trust GIITIC

Frequently asked questions

Questions about Smart Contract Management

What contracts can the artificial intelligence agent draft and review?
Purchase, sales, supply, services, nondisclosure and lease contracts, and others your company handles with defined templates or policies. The types and rules are confirmed when the project is scoped.
Does the agent replace the lawyer?
No. It prepares drafts, reviews and flags risks with their rationale; legal decisions, final negotiation, approvals and signatures are up to your team. It doesn’t issue legal opinions.
How does it review the contract the counterparty sends?
It compares every clause with your templates, approved clauses, negotiation policies and precedents; flags missing clauses, deviations and risks; and proposes alternative wording within the margins you define.
What does it do with the signed contract?
It extracts dates, obligations, insurance policies and owners so your contract system can track them and alert you before they expire.
Do I need GIITIC, or can I use my current systems?
You can use your systems. The agent integrates with your contract management system, document repository, word processor and e-signature through APIs, services, files or MCP where applicable. If you don’t have the base system, we provide agent modules with the capabilities it needs.
Who controls what the agent does?
Workforce AI centralizes permissions by agent, human approvals, traceability of versions, changes and rationale, statuses and errors, auditing and usage control. You define what it adjusts on its own and what it escalates to legal.
How is the confidentiality of the contracts protected?
The agent respects your systems’ permissions: it works only with the contracts each person is allowed to view, and Workforce AI keeps the traceability and audit trail of what it does.
How long does implementation take, and how much does it cost?
It depends on your contract types, templates, policies and volume. Starting from a prebuilt agent avoids developing from scratch. First we talk and scope the project with you; then we prepare the proposal. We don’t publish prices.
Next step

Ready to see your agent work in your process?

Let's talk about your operation. A consultant will review your process, your systems and your knowledge, and show you how the agent would work with your rules.

  • Demo of the agent with cases from your process.
  • Review of your systems and the available knowledge.
  • Estimate of the scope and the next step.

Let's talk about your process

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